Privacy Policy
Updated
Introduction
EWPN – Stichting European Women Payments Network (“EWPN”) is a foundation registered in the Netherlands with company number 71428445. European Women Payments Network (EWPN) is the first and only pan-European not-for-profit organisation for women and other minority groups working in the banking, fintech and payments industries in Europe.
This Privacy Policy explains how EWPN (“we”, “us”, or “our”) collects, uses, shares, and protects personal data when you visit our Website, submit a join form, register for events, or otherwise interact with us. We are committed to protecting your privacy and will only use the information that we collect about you lawfully. This policy is intended to give you an understanding of how and why we use the information you provide to us.Scope
This Privacy Policy applies to personal data collected through our Website and related online services, including forms, event registration links, newsletters, and portals made available by or on behalf of EWPN. If you submit the join form, you confirm that the information you provide is accurate and that you are authorised to share any personal data included in the submission.
This Privacy Policy does not apply to third-party Websites, platforms, or services that we do not control, such as Eventbrite or other external providers. Please review their own privacy policies before submitting personal data there.
Who we collect data from
We may collect personal data from:
Website visitors;
people who submit a join or contact form;
event registrants; and/or
speakers, volunteers, partners, sponsors, and professionals who interact with EWPN.
What information do we collect about you?
Depending on how you interact with us, we may collect the following categories of personal data:
identification and contact details, such as name, email address, phone number, company, and job title;
membership or participation details, such as organisation, role, country, event attendance, and communication preferences;
event-related details, such as dietary requirements or accessibility needs, where relevant;
technical data, such as IP address, browser type, device information, pages visited, and cookie data.
We ask you not to include unnecessary sensitive personal data in free-text fields or uploaded documents unless we specifically request it.
How will we use the information about you?
We will use the information you provide to assess and process your request to join, communicate with you about your request, and manage our relationship with you where applicable. We process personal data for the following purposes:
to respond to enquiries and contact requests;
to assess and process requests to join EWPN;
to manage membership, where applicable;
to send newsletters, updates, and invitations you have requested;
to register you for events and communicate with you about those events;
to manage volunteers, speakers, partners, sponsors, or collaborators;
to operate, secure, maintain, and improve our Website and services;
to comply with legal and regulatory obligations.
Our legal basis for processing personal data
Depending on the context, our legal bases may include:
your consent, for example for newsletters, non-essential cookies, or certain optional communications;
performance of a contract or steps taken at your request before entering into a contract, for example membership administration or event registration;
our legitimate interests, for example maintaining and improving our Website, ensuring security, managing communications with partners and stakeholders, and organising our activities;
compliance with a legal obligation, for example accounting, tax, or record-keeping requirements.
Where we rely on consent, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing before withdrawal.
Join form and membership
If you submit a join form, we will use the data you provide to review your request, contact you, and manage the onboarding process if you become a member or participant.
The data requested in the form may include your name, company, job title, email address, and phone number.
If membership is offered, further personal data may be processed under separate membership terms or a membership agreement.
Event registrations
If you register for one of our events, we may process your contact details and related event information to manage your registration and participation.
Where event registration takes place through a third-party platform such as Eventbrite, that platform will process your data under its own privacy policy and terms.
If you provide dietary or accessibility information for an event, we will use it only for the purpose for which you provided it and only where necessary.
Sharing data
We do not sell your personal data.
We may share personal data with:
service providers who support our Website, email, hosting, event, or IT systems;
event platforms such as Eventbrite, where you choose to use them;
mailing service providers;
professional advisers such as lawyers, accountants, or insurers;
public authorities where required by law.
Where we use processors, we ensure they are contractually bound to process personal data on our instructions and protect it appropriately.
International transfers
Where personal data is transferred outside the European Economic Area, we will ensure that appropriate safeguards are in place, such as an adequacy decision or standard contractual clauses, unless another lawful transfer mechanism applies.
Cookies and tracking
We use cookies and similar technologies on our Website.
Essential cookies may be used to make the Website function properly. Non-essential cookies, such as analytics or marketing cookies, are only used where required consent has been obtained.
For more information, please see our Cookie Policy
Retention
We keep personal data only for as long as necessary for the purposes for which it was collected, unless a longer retention period is required or permitted by law.
Security
We take appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, disclosure, alteration, or destruction.
No Website or online transmission is completely secure, but we aim to use reasonable safeguards appropriate to the nature of the data.
Your rights
Under data protection law, you may have the right to:
access your personal data;
correct inaccurate or incomplete data;
delete your data in certain cases;
restrict processing in certain cases;
object to processing based on legitimate interests;
withdraw consent at any time where processing is based on consent;
receive your data in a portable format in certain cases
To exercise your rights, contact us using the details below.
Complaints
If you have concerns about how we handle your personal data, please contact us first so we can try to resolve the matter.
You also have the right to lodge a complaint with the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens.
Third-party links
Our Website may contain links to third-party Websites. We are not responsible for the privacy practices, content, or security of those external Websites.
We encourage you to review the privacy policy of each external Website you visit.
Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or services.
The updated version will be posted on our Website with the revised date. We encourage you to review it periodically.
Contact details
If you have questions about this Privacy Policy or our use of personal data, please contact us at:
EWPN
Lindelaan 5, 2282EL Rijswijk